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CANCELED - Records Management & Freedom of Information

Municipal Training Cheshire Town Hall

Wednesday, May 6, 2020

CANCELED - Records Management & Freedom of Information

This workshop has been canceled until further noticed.
Thank you for your understanding.

PROGRAM OVERVIEW back to top

This two part workshop will address municipal requirements concerning records management and public access to records and meetings.  

Part 1: Municipal Records Management Program

Part 1 will present records management essentials, including statutory requirements; basic concepts, and best practices concerning records retention, maintenance, storage and disposition.  

Records are defined by statute, in part, as “any recorded data or information relating to the conduct of the public's business” (CGS Sec. 1-200(5)).  Records management requirements apply to all records regardless of format (i.e., paper, electronic) or level of public access (i.e., open, restricted).  

Effective records management can improve government efficiencies and services to citizens while reducing liabilities and costs.

The Office of the Public Records Administrator, Connecticut State Library, develops and directs the records management program for municipalities, other political subdivisions of the state, and the executive branch state agencies, pursuant to CGS Section 11-8 and 11-8a.

Part 2: Freedom of Information Act

Part 2 will review the basics of Connecticut’s Freedom of Information Act (FOIA), which guarantees all citizens the right to have access to the meetings and records of public agencies.

An understanding of the obligations and rights provided by FOIA is important for all municipal staff as well as municipal board, commission and committee members.

The session will address a variety of questions, including:

• How to manage requests for public records?

• Does the public have access to all meetings and documents? 

• Are e-mails and other electronic documents available to the public? 

• Does the public have a right to speak at public meetings? 

• Can an agency talk about business not listed on its meeting agenda?

• Can requesters take pictures of public records?

• Can FOI requests be rejected because they are burdensome?

• What is the process for filing a complaint with the FOIC?

The Freedom of Information Commission was created by the General Assembly in 1975 with the passage of the Freedom of Information Act.  It conducts workshops around the state helping citizens and officials understand the provisions of the FOI Act.

 

LEARNING OBJECTIVES back to top

Municipal Records Management Program:

• Statutory Requirements & Responsibilities

• Records Management Concepts

• Retention Schedules

• Managing Records

• Electronic Records and Email

• Records Storage

• Records Disposition

Freedom of Information Act:

• Types of Meetings

• Meeting Notice Requirements

• Filing of Meeting Minutes

• When to Enter Executive Session

• Requests for Public Records

• Email & Text Message Accessibility

• Timelines for FOI Requests

 

CCM PRESENTERS back to top

Connecticut State Library, Office of the Public Records Administrator 

LeAnn Burbank, CRM
Public Records Administrator

Kathy Makover
Field Archivist

Elise Marzik
Electronic Records Analyst

Connecticut Freedom of Information Commission

Thomas A. Hennick
Public Education Officer

WHO SHOULD ATTEND back to top

  • Mayors, First Selectmen, Town/City Managers
  • Town/City Clerks
  • Registrars of Voters
  • Library Directors and Personnel
  • Municipal Department Heads and Personnel
  • School Superintendents/School Business Managers
  • Town/City Attorneys
  • Boards/Commissions/Committees

COST back to top

FREE to CCM-Members, (see registration info below)

Not sure if you're a CCM Member? Click here to find out!

HOW TO REGISTER back to top

This workshop has been canceled.
Please continue to check the CCM Events Calendar for updates on when this workshop will be rescheduled.

Questions?
Please contact CCM Training at ccmtraining@ccm-ct.org or call (203) 498-3037.

CCMO back to top

This workshop is good for 3 credit hours of Organizational Development that can be used towards completing you certification. For more information on the  Certified Connecticut Municipal Official (CCMO) program, such as details on requirements and how to get started, please visit www.ccm-ct.org/ccmo.

             

Fine Print back to top

UPDATES & CHANGES: Last minute changes and updates, weather postponements, cancellations, etc. will be posted on this page

CANCELLATION POLICY: We understand your schedule may change. Please let us know if you have registered and can no longer attend.

CONSENT TO CCM FOR USE OF PHOTOGRAPHIC IMAGES: Registration and attendance at CCM workshops, meetings, and events constitutes an agreement by the registrant to the use and distribution of the attendee’s image in photographs, videos and electronic reproductions of such events and activities sponsored by CCM.